Overview

If you have an existing Microsoft Office 365 account for your organization, follow these steps to integrate Aveo Systems’ Mira Connect with your room resource accounts.

If you don’t have an existing Office 365 account and are setting up Office 365 for the first time, start with the instructions in Section 10.5 ‘Creating a new Office 365 Account’ and then return here to continue with configuring the account.

Note while the steps described will take less than an hour to set up (depending on the number of rooms), creating a new Microsoft Office 365 account for your domain or a test domain, may require as much as 24 to 48 hours before the Office 365 account is ready to be configured for Mira Connect.

The most secure and easy way to integrate Mira Connect with Microsoft Office 365 room resources is to create an Office 365 ‘User Account’ for Mira Connect that we’ll call the ‘Service User Account’. Only one ‘service user account’ is required regardless of the number of rooms with Mira Connects devices. Once the ‘service user account’ is created, we’ll make that account a delegate for each of the room resource accounts and then we will share the calendar from each of the rooms with the ‘service user account’, and customize the behavior of the room resource accounts.

Once we’ve shared the room calendars, we will associate the ‘service user account’ with the organization in Mira Portal and then assign the room calendars to the specific rooms in Mira Portal. The Mira Connect device in each room will then automatically show the calendar information for the room and allow users to dial audio and video numbers from the meeting invitation with one touch.

We’ll use the following steps to configure Office 365 to operate with Mira Connect.

In Office 365, we will:

1. Create a ‘service user account’ that will be used with Mira Portal

2. Create room resource accounts for each meeting room that will use Mira Connect

3. Add the ‘service user account’ as delegate to each of the room resource accounts

4. Share each room resource’s calendar with the ‘service user account’

5. Customize the room resource calendar settings so the calendar invite’s subject is not removed by Office 365

Then, in Mira Portal, we will:

1. Authorize Mira Portal to use the ‘service user account’ at the Organization level

2. Assign room resources from Office 365 to rooms in Mira Portal

3. Schedule meetings and see the invitations and dial-in numbers appear on Mira Connect