Adding Dial Info to Invitations

While meeting invitations can have dial-in information in either the location field or in the invitation body as shown in Figure 164, a ‘best practice’ is to put dial number information into the location field as it is easier for participants and for Mira Connect to identify the numbers to use to dial into a meeting.

Mira Connect always looks in the location field for dial-in information and looks in the invitation body only if there is no dial-in information found in the location field. If DeleteComments has been set to $true (see section ‘Changing Room Resource Settings’), then there is no message body information.

A new calendar invitation highlighting the location and invitation body fields.

The primary types of dial-in numbers are audio teleconferencing numbers and video conferencing numbers. Both may have additional digits required to dial a conference bridge number, and possibly a personal identification number (PIN) number for access too.

Adding Telephone Numbers to Meeting Invitations

To simplify audio dial-in numbers for conference room users, we recommend that audio numbers be prefixed with Audio: or Audio and include any bridge or passwords immediately following the number and separated by a comma. Include the ‘#’ character if it is required to complete a passcode or password.

An example is shown below. Mira Connect will find the dial-in number from either of these entries and present it as an option for users in a room.

Audio [phone],223344#,4342#

As there are multiple ways to write a telephone number, Mira Connect recognizes telephone numbers with spaces or dots or dashes and with or without parentheses as shown below for North America telephone numbers

• 1-678-653-7090

• 1.678.653.7090

• 1 678 653 7090

• [phone]

• +[phone]

• 6786537090

Telephone numbers are terminated by either a comma (‘,’) for a pause, or with an end-of-line character. Multiple commas may be included in a number and the appropriate pauses will be added by Mira Connect when dialing. Please contact [e-mail] if you have questions about telephone number formats or your geographic area has phone number formats not supported by Mira Connect.

Adding Video Conferencing Numbers to Meeting Invitations

To simplify video dial-in numbers for conference room users, we recommend that video numbers be prefixed with Video: or Video

Video numbers may take many forms including:

• user@domain

• user@domain##MeetingRoom

• MeetingRoom@domain

• MeetingRoom@IP_Address

• IP_Address@MeetingRoom

Valid examples include:

Video 76110735@140.252.65.232

Video 140.252.65.232##7615534

Video [e-mail]

If multiple dial-in numbers are identified from the meeting invitation, Mira Connect will present multiple options for dialing into the meeting based on the equipment that is controlled by Mira Connect. For example, if there is no video conferencing equipment in the room, then only the telephone number information will be presented as options for dialing. If there is no audio conferencing equipment in the room, then only the video conferencing numbers will be presented as dialing options.

As described in ‘Changing Room Resource Settings’, if the DeleteComments option is set to $false for the room mailbox, the full meeting invitation information will be viewable from Mira Connect to users in the room ensuring all the dial-in numbers are visible for manual dialing.